Meeting Minutes 12-13-2017


Minnesota BBQ Society Board Meeting Minutes

Dec. 13, 2017

Ramsey County Library, 4560 Victoria Street, Shoreview, MN 55126

In Attendance: John Scharffbillig, Dave Londeen, Dan Salzl, Dick Dahlen, Randy Appelgren,

Lu Holter, Claire Terrones, Don Bickford

Guests: Chuck Anderson, Nora Gallagher

Meeting was called to order at 5:59 pm.

Elections: Six candidates are running for three open seats. The link for voting is being tested and will be up on the website in the next few days. Have to be a current member to vote, there will be a link to renew membership on the same page.

Annual Banquet: The banquet will be held at the Marriot NW in Brooklyn Park. Dinner is a choice of Beef, Chicken or Vegetarian. There is a room block for $99 suites. Dinner price is $38 per person. Dan will send a blast email to full mailing list, including non-members. Still in need of donations for raffle and door prizes.

 Spring Training: The date is April 14, 2018, Meathead is confirmed as the Keynote Speaker. The Vendor display area will be full. Brochure will be printed shortly, and Registration will be open on the website in the next week or two.

Judges’ Class: KCBS approval committee meets 12/14, Dave expects our proposed March 20 class will be approved. We have already secured a room at the University to hold the event. Once approved, we will get the registration form and information on the website.

Minnesota in May 2018: The State Fair Board has not yet cashed the deposit check to hold the May 11 and 12, 2018 dates. There has been some staff turnover at the fairgrounds. Randy will contact last year’s event person to see if he can get confirmation of our date.

We will need to ask for more Volunteers this year, Randy suggested asking the general membership at the Banquet. Board made the decision to limit the number of 2018 teams to 72 Front/ 24 Backyard.

John announced that he will not be using Judge BBQ as the software to sign up judges, due to limitations of using that program. He will set up a separate email address for Judges to sign up.

National BBQ News: Some discussion that members are saying that the subscription to the newspaper is not worth their membership dues. Discussion on the reason why people join, what their expectations are, what would we offer if not the paper? The paper does give us a page of publicity in a national publication. We discussed member discounts for events we hold (Spring Training). The Board also discussed Auto-Pay in PayPal, to simplify renewals of memberships. Dan and Chuck will discuss the logistics of offering a discount to members who refer a new member.

Second Harvest Heartland:  Dick reported that we had 19 volunteers, who bagged 3,770 ponds of Pinto Beans in one pound sealed bags.

Ronald McDonald House: John has referred them to Dick for information on what they are asking for in terms of Volunteering opportunities.

By-Laws: John reported that he and Beth Salzl have made some recommendations on updates to the By-Laws, Bet will be on the agenda in early 2018 to give a report to the Board.

Meeting was adjourned at 7:12 pm.