Meeting Notes 06/14/2017

06/14/2017

Minnesota BBQ Society Board Meeting Minutes

June 14, 2017

Ramsey County Library, Shoreview, MN

In Attendance: Dick Dahlen, John Scharffbillig, Randy Appelgren, Dave Londeen,

Lu Holter, Claire Terrones, Stan Dobosenski

Guests: Jim Willard, Don Berguson (Traeger Representative), Nora Gallagher

Meeting was called to order at 6:05pm.

Minutes: Motion-Stan, 2nd Lu: To accept the April 2017 Minutes.

Financial Report: Dave submitted a Financial Report. The Society’s tax return is being worked- we filed for an extension.

Motion- Dick, 2nd Randy: To accept the Financial Report.

Membership:  Dan submitted that we have 195 members in good standing at this time. May is one of the largest renewal months, a Dues Reminder for those expired in May was just sent out.

Business Plan Proposal: Jim Willard had contacted the Board previously, and requested to present his idea for a formal Business Plan for the Society. There was much discussion on the Society’s mission, on what draws Corporate or local Sponsors, and how to market the Society to grow our membership. There was general consensus that Community Education is a good fit with our mission, and also that the Amateur and Backyard component of the sport has the greatest potential for growth.

Motion: John, 2nd Stan: To form a Marketing Team to create a Business Plan for the Board’s review.

The team will consist of Jim Willard, Claire Terrones, Dick Dahlen, Stan Dobosenski, and Dan Berguson. They will report back when they have a draft of the plan.

Minnesota in May: May 12-13, 2017

We had 71 Pro teams, 25 Backyard teams. The numbers were similar to 2016. Financially the Pro event breaks even, the Backyard event, raffle and T-Shirt sales are where we show a profit.

By-Laws: John reported that a draft of the existing By-Laws is in progress and will be coming back to the Board with recommendations for revisions.

July Board Meeting: Will be cancelled due to busy schedules. The next scheduled Board meeting will be August 9, 2017 at the Ramsey County Library, in Shoreview, MN.

Additions to the Agenda:

Ronald McDonald House: Dick cooked for them, they expressed a need for cooks in July and August. Dick will get more information on who supplies the food, serves, etc.

Campground BBQ: Stan, John and Dave were contacted by Jeremy Garnet in Virginia about setting up a campground contest. He wants to come to the Board meeting in October to present his idea.

Keg & Case: Craig Cohen and Scott Schuler of Keg & Case are occupying the old Schmitt Brewery in St. Paul. Major renovations are underway for an entire block of land. They hope to be open mid-summer 2018. They want to do a BBQ contest. John suggested it may be a good location for a Backyard contest, as well as a possible location for one of our intended BBQ101 classes. They want to speak to the Board in Sept.-Oct.

Judge Recognition: Jeremy Dockendorf had sent an email with his continued thoughts on this- Lu will forward to the rest of the Board.

Motion by Randy, 2nd by Lu to adjourn the meeting.

Meeting adjourned 7:40 pm.