Category Archives: Meeting Notes

take_notes

Meeting Notes 06/14/2017

Minnesota BBQ Society Board Meeting Minutes

June 14, 2017

Ramsey County Library, Shoreview, MN

In Attendance: Dick Dahlen, John Scharffbillig, Randy Appelgren, Dave Londeen,

Lu Holter, Claire Terrones, Stan Dobosenski

Guests: Jim Willard, Don Berguson (Traeger Representative), Nora Gallagher

Meeting was called to order at 6:05pm.

Minutes: Motion-Stan, 2nd Lu: To accept the April 2017 Minutes.

Financial Report: Dave submitted a Financial Report. The Society’s tax return is being worked- we filed for an extension.

Motion- Dick, 2nd Randy: To accept the Financial Report.

Membership:  Dan submitted that we have 195 members in good standing at this time. May is one of the largest renewal months, a Dues Reminder for those expired in May was just sent out.

Business Plan Proposal: Jim Willard had contacted the Board previously, and requested to present his idea for a formal Business Plan for the Society. There was much discussion on the Society’s mission, on what draws Corporate or local Sponsors, and how to market the Society to grow our membership. There was general consensus that Community Education is a good fit with our mission, and also that the Amateur and Backyard component of the sport has the greatest potential for growth.

Motion: John, 2nd Stan: To form a Marketing Team to create a Business Plan for the Board’s review.

The team will consist of Jim Willard, Claire Terrones, Dick Dahlen, Stan Dobosenski, and Dan Berguson. They will report back when they have a draft of the plan.

Minnesota in May: May 12-13, 2017

We had 71 Pro teams, 25 Backyard teams. The numbers were similar to 2016. Financially the Pro event breaks even, the Backyard event, raffle and T-Shirt sales are where we show a profit.

By-Laws: John reported that a draft of the existing By-Laws is in progress and will be coming back to the Board with recommendations for revisions.

July Board Meeting: Will be cancelled due to busy schedules. The next scheduled Board meeting will be August 9, 2017 at the Ramsey County Library, in Shoreview, MN.

Additions to the Agenda:

Ronald McDonald House: Dick cooked for them, they expressed a need for cooks in July and August. Dick will get more information on who supplies the food, serves, etc.

Campground BBQ: Stan, John and Dave were contacted by Jeremy Garnet in Virginia about setting up a campground contest. He wants to come to the Board meeting in October to present his idea.

Keg & Case: Craig Cohen and Scott Schuler of Keg & Case are occupying the old Schmitt Brewery in St. Paul. Major renovations are underway for an entire block of land. They hope to be open mid-summer 2018. They want to do a BBQ contest. John suggested it may be a good location for a Backyard contest, as well as a possible location for one of our intended BBQ101 classes. They want to speak to the Board in Sept.-Oct.

Judge Recognition: Jeremy Dockendorf had sent an email with his continued thoughts on this- Lu will forward to the rest of the Board.

Motion by Randy, 2nd by Lu to adjourn the meeting.

Meeting adjourned 7:40 pm.

take_notes

Meeting Notes 04/12/17

Minnesota BBQ Society Board Meeting Minutes
April 12, 2017
Ramsey County Library, Shoreview, MN

In Attendance: Dick Dahlen, John Scharffbillig, Don Bickford, Randy Appelgren, Dave Londeen,
Lu Holter, Dan Salzl
Guest: Nora Gallagher

Meeting was called to order at 6:00pm.

Financial Report: Dave submitted his report.
Final invoice from the University for Spring Training is outstanding.

Membership: Dan reported that we have received 30+ renewals in Jan-Feb.
April-May renewal reminders were just sent out.

Judges’ Class: The Society is partnering with Jeremy Prange in Mankato to combine the 2017 classes. The Society will plan to do their Judges’ Class in Spring 2018 at the University of Minnesota.

Spring Training Recap:
103 paid participants
Many favorable comments, a few that it was too technical, want more on equipment/woods
Thoughts for Next Year: Want to be able to cook on site, include more vendors (pick date early and lock them in early), return to the first year’s agenda (concentrating on 4 meats/competition), incorporate a video of a contest from a Cook Team perspective

Rib Cook in Winona: Lu and Dick reported that it was a big success- lots of work/fun! They cooked 1200 racks of ribs over two days, raising $2400 for the Fire Department. There was recognition on social media and in the Winona press.

Minnesota in May: May 12-13, 2017-
It was decided that we will offer t-shirts and hoodies for sale in advance of the contest, a minimal number available on-site. The Board approved the expenditure of approximately $550 for pins, to be given to Judges and available for sale to others at the event. As of this date, there are 47 pro teams signed up, and 15 Backyard teams.

Meat Masters Radio: Dan, Randy and John were interviewed on the Minnesota in May contest

By-Laws: Dan and Beth Salzl will begin review of the existing By-Laws and will be coming back to the Board with recommendations for revisions.

Team of the Year: The membership was polled in March for opinions on the TOY competition. The results were 5 votes to keep the rules the same as 2016, 24 votes to change to the proposed ‘ranking’ system. The Board decided to change to the proposed rules for 2017. It was decided that results of Fire on Ice would count toward TOY. Cook teams must be members in good standing of the Society prior to Minnesota in May. Notice of the change in rules will be posted on the website and on Facebook. Lu will ask Tony Korthaus to also send the notice to those who participated in Fire on Ice.

Jeremy Dockendorf also proposed trying to find a way to recognize Judges in a similar fashion. John and Dan will work on coming up with some guidelines for that as well, to be announced at Minnesota in May.

Motion byDon, 2nd by Randy to adjourn the meeting.
Meeting adjourned 6:58 pm.

take_notes

Meeting Notes 02/08/2017

Minnesota BBQ Society Board Meeting Minutes

Feb. 8, 2017

Broadway Pizza, West River Road, Minneapolis

In Attendance: Dick Dahlen, Stan Dobosenski, Dave Londeen, Lu Holter, John Scharffbillig, Don Bickford, Randy Appelgren, Claire Terrones, Dan Salzl

Guests: Chuck Anderson, Nora Gallagher,

Meeting was called to order at 6:04 pm

Motion by Stan, 2nd by Randy: to approve the December 2016 Minutes. Approved

Financial Report:

The Annual Banquet numbers were reviewed. We showed a small profit. This is due in large part to raffle ticket sales, and the fact that our raffle items were donated (not purchased) this year.

Membership: Mark Noordsy submitted a Jan. 2017 Membership Report for review, showing 217 members. His preliminary investigation into ClubExpress software will be forwarded to the incoming Treasurer.

Smokin’ with Smithfield: Lu brought forward information on a grant program being promoted by Smithfield, which provides funding to increase completion prize payouts. There is however an exclusivity clause for pork & ribs. The Board discussed our relationship with both Compart and the University of Minnesota, and determined that the Society should not enter into any contractual agreements which endanger those relationships.

Board Assignments:

The following open positions were filled with these Board members:

Treasurer: Lu Holter

Secretary: Claire Terrones

Membership: Dan Salzl

Newsletter and National BBQ News articles: Lu Holter

Community Outreach: Dick Dahlen

Annual Banquet: Claire Terrones/Randy Appelgren

Meat Masters Radio: John brought forward the request from Meat Masters Radio that the Society partner with the radio show for increased website traffic and public awareness. The Society will receive a portion of proceeds from advertising sales referred through the BBQ Society. Both websites will provide a link to the other. The Board agreed.

– Other radio and barbecue podcasts were discussed as a possible resource MBS could provide to its members.

MAMP: Stan and Randy are cooking for the event, Damon Holter will be speaking at the conference. John and Janelle Willard are cooking for the banquet.

Spring Training: April 8th-Construction at the University is done on the ground floor and basement, but there will be very little space outside for our event, due to remaining construction activities. John is reconfirming the registration cost with the U, and will get information to Chuck to post on the website. We will need volunteers to cook and serve at the event.

Minnesota in May: At this point we have 100 Judges, 8 teams signed up. Randy is heading up the pro contest, Dan is leading the Backyard event. A Contest meeting will be scheduled soon.

By-Laws: Dan and Beth Salzl will be reviewing the current Society By-Laws, and will return with recommendations for revisions.

Other Items:       

There have been requests for information on the website for how to get started in backyard BBQing. Stan and Lu will work on that. Stan introduced the idea of hosting a BBQ101, similar to what the Great Lakes BBQ Association has done. He is willing to work on that.

Judges’ Class: Dave is looking at March 11th. The location is still undetermined. More information will be forthcoming.

Next Meeting: March 8, 2017

Meeting was adjourned at 7:12 pm

 

take_notes

Meeting Notes 12/14/16

Minnesota BBQ Society Board Meeting Minutes
Dec. 14, 2016
Highlight Printing
In Attendance: Dave Londeen, Janelle Willard, Lu Holter, John Scharffbillig, Don Bickford, Dan Maley, Randy Appelgren, Dan Salzl, Stan Dobosenski
Guests: Chuck Anderson, Nora Gallagher
  1. Meeting was called to order at 6:08 pm
Minutes of November meeting were reviewed.
Motion: Don, 2nd Dan S, to approve Minutes. Passed.
  1. Financial Report:
A new style of statement was presented, which breaks down specific Society activities.
Mark Noordsy will be presenting a Financial Statement at the Annual Banquet
Motion: Janelle, 2nd Lu, to approve Financial Report. Passed
  1. Website: We have been using the website, Facebook and direct mailing of emails via Mail Chimp to promote upcoming events, specifically the Board Elections and Annual Banquet. General consensus is that it is going well, always have a need for new/refreshed content.
  1. Membership Report: There have been 4 Family and 11 Individual Membership renewals during the initial sign-ups for the Banquet.
  1. Annual Banquet Update: There are 36 paid registrations for the Banquet to date. There are a number of Board Members not yet signed up, some have conflicts. It was agreed to offer comp tickets to Dr. Ryan Cox and his wife. We have not had any specific requests for mail-in payments, but we will add that to a line in the next email distribution. Raffle: Don Bickford has looked into possible grills/coolers. Lu offered to donate a Weber Kettle Grill, Stan donated a Grizzly Cooler. The Best Western will donate an overnight stay, and Dave is contacting Organizers to get donations of free/reduced Contest Entries. The decision was to have more door prizes and fewer Raffle items. The Board is encouraged to solicit as many door prizes as they can, and report these back to Nora. It was decided to not purchase a dessert for the Banquet.
  1. New Board Recruits: Janelle distributed three resumes received for the two Board position openings. It was decided that in addition to the direct email, there would be a link to the website to vote online rather than by return email. Chuck will work with Janelle on getting that up on the site by next week. Individual memberships get one ballot, Family memberships get two ballots.
Other Items:
By-Laws: Janelle brought up the point that we do not address dissolution or transfers in the Society’s By-Laws. She said that the By-Laws were drafted originally in a very basic format. She suggested that now that the Society has grown, it is time to put a committee together to review the By-Laws and make recommendations to the Board. Dan and Beth Salzl will head this up, beginning with the new Board in February 2017.
Judges’ Class: Dave discussed the possibility of conducting another Judges’ class. Due to construction, it could not be held at the University. Dave will check on Owatonna, Don will check on Murzyn Hall in Columbia Heights. We would also need a couple of cooks for the class.
Spring Training: The construction at the University is behind schedule. The hall should be ready, but bathrooms and space for cooking are still in question. John advised that there should be an agenda ready by the February Board meeting.
Minnesota in May: May 12-13, 2017 at the State Fairgrounds. The date has been corrected in the Bullsheet. Dave does not recommend going with KCBS Judging sign-ups, there are still issues with the software. John asked for Board approval to contact Kevin Keeling at JudgeBBQ.com to use that program again this year. That was approved. Dan Salzl will head up the Backyard contest.
MBS branded Clothing: John forwarded a request from Mark Noordsy to see if the Board was in agreement with him investigating the cost of offering MBS branded clothing for sale to members. It was agreed to, as long as it doesn’t involve tax or detailed reporting for the Board.
Vendors on the MBS website: John reported that Pergolicious wants to be on the Society’s website. There was discussion of the value to members to have access to as many vendors as possible. The Board agreed as long as we are consistent in our guidelines for allowing a presence on the site. The Board will ask them to reciprocate with their site, and although it is not a requirement to be a member, encourage them to join the Society.
Minnesota Association of Meat producers (MAMP): This year’s conference date is 3/16/17. John asked Janelle and Stan for their participation.
Motion: Dan, 2nd Dan S: To adjourn the meeting. Passed.
Meeting adjourned 7:20pm.
take_notes

Meeting Notes 11/02/16

Minnesota BBQ Society Board Meeting Minutes

Nov. 2, 2016

Broadway Pizza, West River Road, Minneapolis

In Attendance: Dave Londeen, Janelle Willard, Lu Holter, John Scharffbillig, Don Bickford, Dan Maley

Guests: Chuck Anderson, Nora Gallagher, Dick Dahlen

Meeting was called to order at 6:18 pm

Motion by Lu, 2nd by Dave: to approve the 10/25/16 Minutes. Passed 6-0.

Financial Report:

Dave reported that the checking balance reflects payment for Membership Pin order.

Annual Banquet:   Nora reported the menu selection is being finalized this week. The ticket price will remain the same as last year, $32 per person. We can begin developing a Registration form for the website, and can add the menu before posting, It was decided to not publically offer a ‘Pay at the Door” option, as that greatly increases our liability for No-Shows. Requests for Pay at the Door will be handled on an individual basis. Nora and Mark Noordsy will work with Chuck to get the Registration form created and posted.  Nora also presented a Volunteer List to assign Banquet related tasks.

Membership: Mark submitted a Membership Report for review. Our current total is 215, which represents a 50% increase over Jan 1, 2016. The Board recognizes the efforts of Mark in this area, and greatly appreciates this accomplishment. Mark was unable to attend, so his reports on a membership software package and the KCBS Ambassador Program will be deferred until the January meeting.

Recruiting New Board Members: There will be two Board positions open in January. Three or four people have expressed interest in running. We have posted information on the open Board seats on the website as well as the electronic Newsletter that Mark distributed. There will be a mass email sent as well. Janelle is in charge of collecting the resumes. Areas we want to recruit Board members for include: Financials, Website content, National BBQ News monthly articles, Membership.

Other Items:

            Operational Review: John distributed a Summary of the Operational Review, conducted 10/15/16. The overall findings were positive, with no fraudulent or questionable activities found. There are some strong recommendations that with the growth of the organization there need to be some operational procedures in place. These are in the areas of IRS forms which need to be completed, as well as restrictions on the number of people authorized to enter into contractual agreements on behalf of the Board. John and Mark will draft a Financial and Operational Procedures document and present it for Board review in December.

T-Shirt opportunity: John presented an offer the Society received to get involved in a

t-shirt production and sales opportunity. Due to the sales tax issue, the Board decided that we don’t want to get involved. We also are not allowed to share our member’s information, so would not be sharing team names for this venture. John will respond to the request.

            Community Event- Harvest Heartland: Ross is looking for a headcount of those able to volunteer for the 12/17 food bank activity. Four Board members were able to commit.

MAPS Annual Meeting: John is looking for two cooks to prepare two competition meats for the MAPS meeting on 3/16/17. The cook will be at St. Joe’s Meats in St. Joseph.

Topics of Discussion for Dec 14:

Review Minutes from 11/2/16

Financial Report- Dave

Annual Banquet Update- Nora

Membership Report- Mark will submit

Recruiting New Board Members Update- Janelle

Other Items:

Review of Financial & Operational Procedures draft

Discussion of By-Laws and the need for possible revisions

Meeting was adjourned at 7:06pm

take_notes

Meeting Notes 10/12/16

Minnesota BBQ Society Board Meeting Minutes

Oct. 12, 2016

Broadway Pizza, West River Road, Minneapolis

In Attendance: Dave Londeen, Janelle Willard, Dan Salzl, John Scharffbillig, Randy Appelgren, Dan Maley

Guests: Mark Noordsy, Nora Gallagher, Claire Terrones

Meeting was called to order at 6:02 pm

Motion by Janelle, 2nd by Randy: to approve the 9/14/16 Minutes. Passed 6-0.

Financial Report:

The Operational Review of financial records will take place Saturday, Oct. 15th.

Annual Banquet:  Nora reported that the date of the Annual Banquet was successfully changed to Jan. 21, 2017. The restaurant allowed us to change the date without penalty. Gretchen Noordsy and Nora will continue to work on the menu selection. The Board approved their moving ahead with the selection as long as the price did not increase over 2016.

Membership: Mark submitted a Membership Report for review. The current total number of members is 213. Mark is also working on updating the MN BBQ Society brochure.

Thanks were given to Quetopia BBQ for including information on the Annual Banquet in their communications.

Mark also reported on his findings on the cost of replacing our membership pins. A pin is given to each newly signed member. We discussed having the new pins available for sale at the Banquet to any members who want to update their pin.

Motion by Janelle, 2nd by Dan S: to order 500 pins in the 1.5” size with red lettering. Passed 6-0.

KCBS Ambassador Program: Dave reported that KCBS is looking to re-introduce their Ambassador Program. The idea is to set up an informational booth at all contests. KCBS wants Iowa, Minnesota, Rocky Mountain and New England BBQ Societies to select an Ambassador. KCBS would provide training, handouts, pop-up tent. It would give the Minnesota Society the opportunity to piggy back and provide information on our Society as well. Mark will contact KCBS and report back in November.

Recruiting New Board Members: There will be two Board positions open in January. Three or four people have expressed interest in running. We discussed the need to get information on the website, social media as well as do an email solicitation. Dan S. will work with Janelle on text to use. We want to include some of the areas we especially are looking for help in: Financials, Website content, National BBQ News monthly articles, Membership.

Team of the Year: There was no proof of payment of dues submitted after last month’s Board Meeting by the team who questioned the TOY standings. Failing to receive any proof of payment, the Board agreed there should not be an exception made to the TOY rules, and that the team is ineligible to participate in 2016 Team of the Year.

Other Items: At the September Board meeting, there were several ideas advanced for possible speakers at the 2017 Spring Training Workshop. There was much discussion at the October meeting concerning the financial viability of increasing the Workshop Fee to cover the added expense of a national speaker, the fact that the University of Minnesota will still be under construction during the Workshop, space will be extremely tight, that moving to a different location either on campus or off means that no food can be brought in or cooked, which greatly affects our ability and cost to provide lunch for attendees. Dave advanced the idea of running the 2017 Spring Training Workshop with local speakers and see if we can still sell out seats. It would be a controlled test of the price point and the effect of the draw of a nationally recognized speaker.

Motion by Randy, 2nd by Janelle- to not entertain the idea of bringing in a national speaker for Spring Training in 2017.

Passed 5 Yes, 1 Abstain

Motion by Janelle, 2nd by Dave- to adjourn.

Meeting Adjourned at 8:43 pm

 

 

take_notes

Meeting Notes 09/14/16

Minnesota BBQ Society Board Meeting Minutes

Sept. 14, 2016

Broadway Pizza, West River Road, Minneapolis

In Attendance: Dave Londeen, Janelle Willard, Stan Dobosenski, Dan Salzl, John Scharffbillig, Lu Holter, Randy Appelgren, Dan Maley

Guests: Chuck Anderson, Nora Gallagher

Meeting was called to order at 6:02 pm

Motion by Janelle, 2nd by Randy: to approve the 8/10/16 Minutes. Passed.

Financial Report: Dave reported that all of the bills are now paid for 2016 Spring Training, and the result was a profit.

An audit, as required by our By-Laws, has been scheduled for Oct. 15th.

Motion by Stan, 2nd by Janelle: to accept the Treasurer’s Report. Passed.

Posting Agendas: Stan proposed posting the Agenda of the upcoming Board Meetings on the Website. Lu suggested putting a notice on Face Book, directing people to the Website for the Agenda. Due to last minute changes in the Agenda, it was discussed that Topics of Discussion for the next meeting could be decided at the current meeting, and posted on the Website as soon as possible following each meeting.

Motion by Stan, 2nd by Lu: To post Topics of Discussion for the next meeting, and post the Agenda a week prior to each scheduled Board Meeting. Passed.

Team of the Year: There is a team who has questioned why they are not included in the TOY standings. It was determined that they were not included because they did not meet the criteria of being a member of the BBQ Society. The team was of the understanding that they had paid their dues. There was much discussion concerning the research of the Society’s records on the team’s payment, the purpose of TOY, and the rules.

Motion by Stan, 2nd by Randy: to allow the team one month, until Oct. 12 Board Meeting,

to present some form of proof of payment of dues prior to the first contest entered. Passed.

Stan also passed along Brian Brandt’s suggestion that 2017 TOY registrations be by team name, not individuals, to make administration easier.

Annual Banquet: The Nov. 12 date selected previously conflicts with World Food Competition, and is resulting in many teams being unable to attend the Banquet. The original idea of moving the contest to the Fall was suggested by members. It was intended to see if attendance would be higher before the winter months, and also to make TOY results more immediate. The restaurant will allow us to change the date without penalty.

Motion by Janelle, 2nd by Lu: to change the date of the Annual Banquet to Jan. 21, 2017. Passed.

 

Membership: Mark Noordsy had submitted a Membership Report for review. The current total number of members is 210. Mark has also asked that another volunteer be brought in to assist with Membership. Recruiting new Board Members will be discussed next month, but will be looking for people willing to take on Membership, an electronic Newsletter, authoring the NBN monthly articles, someone to train in the Financial role, among other things.

Donation of Food: Nora presented the idea of the Board drafting a letter to elected officials to make them aware of the fact that local health inspectors were preventing the donation of food from contests to non-profits and charities. She read comments from Tony Korthaus of Quetopia, in regards to the circumstances of the Minnetonka contest this year. Lyle Coleman in Owatonna was also prevented from participating in the 250KCBS Meals program, due to the health inspectors. The discussion included whether drawing more attention to the contests is in our best interest. Lu made the suggestion that we heavily promote the donation of canned and dry goods with both the Cook Teams and the Judges, and avoid the problem of the cooked meat. We will add this to the activities for Minnesota in May in 2017.

Other Items:

Lumberjack Pellets has donated a pallet of 20# bags of pellets to the Banquet. They would like a banner at the banquet, and a presence on the website. They also have a discounted rate they would like to offer to members. Lu, Stan and Chuck will work on how to position them on the Website, and come up with suggested tiers of sponsorship for the Board’s review.

Spring Training- Stan had made contact with Tuffy Stone, and looked into the possibility of having him as the keynote speaker at Spring Training 2017. There was discussion about the need to pay for the speaker going forward. Other possible speakers were discussed. It was determined that we want to reach a broad-based audience, beginners and competitive teams as well as meat industry based attendees, to follow our participant profile. Stan will request a formal proposal from Tuffy to the Board, listing fees as well as what he will deliver. The Board will review in consultation with the University of Minnesota.

Motion by Janelle, 2nd by Dan S. to adjourn.

Meeting Adjourned at 7:50pm

Topics of Discussion for Oct. 12:

Review Minutes from 9/14/16

Financial Report

Annual Banquet Update

Membership Report

Recruiting New Board Members

Other Items

 

take_notes

Meeting Notes 08/10/2016

BBQ Society Minutes
August 10, 2016
 
Present
Ross Bowen, Randy Appelgren, Liliana Bowen, Dave Londeen, Stan Dobosenski, Chuck Anderson
 
Called to order by Stan D at 6:10
 
Motion to approve minutes by Ross, 2nd by Randy, all voted to approve
 
Treasurers Report – Dave Londeen
 
Fall Banquet
Two dates were discussed – Nov 5 and 12.  Both available at Red Rosa in Bloomfield.  Discussion of conflicts, notably deer season.  Bowen moved to select November 12, Randy 2nd, motion approved.
Planning details to be handled by banquet committee.
 
Internet report
We have 1378 FB likes.  WE have about 18 visitors per day on the website.  Dan Maley pointed out via text that we need to redirect mnbbqsociety.com to mnbbqsociety.org. 
 
For more content, Chuck will post to solicit for more information for the website.  He will ask for team bios and pictures. 
 
The 250,000 meal program has been stopped by Hennepin county health department, apparently by the USDA.  Thanks Obama.
 
The Police and Fire event will be held at North Commons Park on September 10.  The Disabled Veterans event will be the same day at VFM in White Bear Lake.  Ross will create a FB event for sign ups
 
Posting of minutes.  Per the bylaws we are not technically required to publicly post the minutes.  Our annual audit is upcoming.
 
Motion to adjourn by Stan at 7:00. Seconded by Bowen.  Motion passed.
take_notes

Meeting Notes 07/20/16

MBS Board Meeting

July 20, 2016

Davanni’s Pizza, Golden Valley, MN

In attendance: John Scharffbillig, Dave Londeen, Ross Bowen, Don Bickford, Randy Appelgren, Dan Salzl, Janelle Willard; Guests: Nora Gallagher, Mark Noordsy

  1. Meeting was called to order at 6:00pm
  2. Discussion of the Society’s policy on Donations: Discussion included different types of events (death, illness, natural disaster, etc.) and whether the donations be limited to Board Members, their families, or the entire Society, and their families. Difficulty in not always knowing of someone’s situation. Discussed the need to be equitable. Also discussion of setting a limit on the expenditure. There was a request that this discussion be taken to the entire Society for a vote. General consensus was that is the purpose of the Board, to make decisions on the Society’s behalf. Discussion on whether limit donations to flowers, not cash; the aging of the BBQ community and the fact that this could become an unknown level of expense going forward; the relatively new availability of Go Fund Me accounts for dire situations.

Motion by John Scharffbillig: To limit Society’s involvement to sending cards only, signed by the Board; to have the Board make this decision rather than taking it to the membership, and to utilize the Society’s email list and electronic media to publicize Go Fund Me accounts that have been set up for BBQ community members in need. Vote: 6 Yes, 1 Abstain.

  1. Financial Report- Dave Londeen:

 

Motion by John Scharffbillig: To reimburse Stan for the expense. Passed 7-0. Discussion of reimbursing John and Randy for gas, they both declined the offer.

  1. Audit required by By-Laws- Mark Noordsy has a CPA friend who is willing to do an Operational Audit, which would satisfy the by-laws requirement. Mark will work with Scott Madsen to get the Audit done.
  2. Annual Banquet- It was suggested that we move the Annual Banquet to late Fall, rather than January of the following year. Advantages: Team of the Year is more timely, weather is likely to be better, helps alleviate some of the organizational crunch in the first half of the year. Disadvantages: Finding a date that does not conflict with hunting season and the Holidays. Discussion was that we would never know if it is better unless we try it.

Motion by Ross Bowen: To move this year’s Annual Banquet to an available date in November 2016. Passed 7-0. Nora Gallagher and Gretchen Noordsy have volunteered to organize the Banquet, Nov. 5 or 12 will be investigated. They will try to secure the same Best Western/RedRossa Grille location. This date/location will also accommodate the Organizer’s Round Table and Judge’s Refresher course.

  1. Website- Chuck Anderson was unable to attend, but sent an update on recent statistics on site views. He made a general plea for more current content, postings to keep the site fresh and people going back.
  2. Strategic Plan- John explained this was meant to be a brainstorming session on ideas for where the Board wants to see the Society in the next 5 years, and how to get there. Discussion items:
  • More outreach to outer Minnesota and other parts of the country
  • More charitable activities
  • Society presence at contests and events- speak at Cooks and Judges meetings, informational booth, hand-outs.
  • Continue on educational path. Convert educational day into future BBQ activity for the participants.
  • Encourage Organizers to recognize First time entries. Suggested that Society could provide the banner/trophy for High Amateur or First Time Entry to each of the Contests.
  • Have a class for first time backyard teams- How to Prepare and Compete in a BBQ Contest
  • Invest some of the profits from this years successes to expand our web presence and increase web activity- Search Engine Optimization (SEO)
  • Communication is key
  • Continue to incorporate a Charity element to our activities
  • Operation BBQ Relief responds with food for natural disasters (Famous Dave Anderson has a connection with this organization)
  • Need ‘Job Descriptions’ for our activities and roles. Needed to entice new members, to capture the skill sets of new members.

John and Mark will compile some of these ideas and incorporate into a document for review by the Board.

 

Motion by Ross: Meeting adjourned 7:33pm

take_notes

Meeting Notes 05/11/16

Minnesota BBQ Society Board Meeting
May 11, 2016
Broadway Pizza, Minneapolis
In attendance: Dave Londeen, John Scharffbillig, Stan Dobosenski, Don Bickford, Janelle Willard, Lu Holter, Randy Appelgren, Dan Salzl, Ross Bowen, Nora Gallagher, Chuck Anderson, Mark Noordsy, Lilly Bowen
Motion by Janelle, 2nd– Lu to start the meeting
Meeting called to order at 6:08 pm.
  1. Financial Report – Dave Londeen:
  1. Membership Report – Mark Noordsy:
    1. 192 Paid members.
    2. Notes: 25 New Members since last report. New membership cards have been sent out.
  1. Website and Facebook Report – Chuck Anderson:
    1. Would like to add to the Recent Events. Nora to supply text for Judges/TC class, Spring Training and Minnesota in May.
  1. Spring Training Recap – Dave Londeen
    Final payment to U of M is not complete. Dave Anderson was a large draw, in order to get other known names we would need to spend a portion of that profit for speaking fees and travel expenses.
    Survey results will be distributed once we get them back from the U.
    Discussion of possible speakers. John working with the U of M and Texas A&M
  1. Minnesota in May Contest – May 13-14 – John Scharffbillig:
    1. Have 71 KCBS teams, 21 Backyard teams
    2. Discussed logistics of Breakfast, t-shirt and raffle ticket sales
  1. Charitable Events in 2016:
Battle of the Badges – 9/10/2016 – local chefs to work with MPD/Fire teams. BBQ Society being asked to cook hotdogs/hamburgers and help serve.

 

Wounded Warriors event- turns out this is also 9/10/2016. Ross is working with Roseville VFW.

 

Motion by Janelle, 2nd by Ross to Adjourn
            Meeting Adjourned 7:18 pm

 

(This is the last scheduled meeting until August)